Corporate Document Controller

Since its creation in 2014, Harbour has grown to become one of the world’s largest and most geographically diverse independent oil and gas companies.  Today, Harbour is producing between 475,000 and 485,000 barrels of oil equivalent per day with significant production in Norway, the UK, Germany, Argentina and North Africa. Harbour benefits from competitive operating costs and resilient margins, and a broad set of growth options including near-infrastructure opportunities in Norway, unconventional scalable opportunities in Argentina and conventional offshore projects in Mexico and Indonesia. With low GHG emissions intensity and a leading CO2 storage position in Europe, Harbour remains committed to producing oil and gas safely and responsibly to help meet the world’s energy needs. Harbour is headquartered in London with approximately 5,000 staff and contractors across its operations and offices. 

Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add. We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.

At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background. We need excellent people to help shape and develop the future of our company.

Could this be you? If so, we want to hear from you.

Purpose of the role: 

Ensuring control and maintenance of Corporate Business Management System Documentation

Critical Responsibilities (MAE/MATTE/HSES*):

Ensuring that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Harbour Energy HSES Procedures

Ethics and Compliance Responsibilities:

Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures, and to complete any compulsory compliance training as required

Areas of Accountability, Responsibility and Competence:

PROCESS

• Coordinate the issue, update and distribution of BMS documents, whether electronic or hardcopy
• Allocate unique document numbers, using the BMS document Hierarchy
• Monitor BMS document reviews for completion
• Issue notifications for overdue documents
• Regularly review the BMS in their area of responsibility and address quality shortfalls, errors and discrepancies including outdated Owners
• Respond timely to requests for help and support

INTERFACES

• Be the primary BMS contact for anyone seeking guidance on using the BMS management system and associated processes
• Where documents do not meet the criteria for the BMS, advise owners on the correct document storage system
• Support the Senior Document Controller and provide input to meetings with BMS document owners and other stakeholders to monitor document progress

GOVERNANCE & REPORTING

• Ensure BMS documents are current and accessible
• Ensure all document meta-data is complete and current 
• Perform quality control checks on BMS documents to ensure they comply with BMS Templates
• Review and implement procedures and work instructions where required for BMS document control activities 
• Monitoring the BMS using Key Performance Indicators (KPIs) and BMS platform dashboard
• Provide Input to reports on status of documents against KPIs as required
• Propose improvement opportunities across all areas of the BMS

SYSTEM & TRAINING

• Act as the system SME and provide training and support to BMS users

Critical Skills*, Qualifications, Experience, etc.:

• Awareness and understanding of how the BMS enables safe operations and risk mitigation 
• Proven experience working with Business Management System Processes within the oil and gas industry
• Awareness of BMS documentation hierarchies and governance
• Able to work using own initiative whilst part of a team
• Excellent communication skills, collaborates effectively with all levels of the organisation
• Accuracy and attention to detail with excellent organisational skills. 

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Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.