Document Management & Controller

Since its creation in 2014, Harbour has grown to become one of the world’s largest and most geographically diverse independent oil and gas companies.  Today, Harbour is producing between 475,000 and 485,000 barrels of oil equivalent per day with significant production in Norway, the UK, Germany, Argentina and North Africa. Harbour benefits from competitive operating costs and resilient margins, and a broad set of growth options including near-infrastructure opportunities in Norway, unconventional scalable opportunities in Argentina and conventional offshore projects in Mexico and Indonesia. With low GHG emissions intensity and a leading CO2 storage position in Europe, Harbour remains committed to producing oil and gas safely and responsibly to help meet the world’s energy needs. Harbour is headquartered in London with approximately 5,000 staff and contractors across its operations and offices. 

Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add. We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.

At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background. We need excellent people to help shape and develop the future of our company. Could this be you?

If so, we want to hear from you.

Purpose of Role: 

· Facilitate the efficient management and control of documentation within the Integration department, focusing on compliance, accuracy, and accessibility.

· Ensure the integrity of project documentation and records, supporting project deliverables and operational requirements.

· Collaborate closely with project teams and stakeholders to ensure documentation processes align with business strategies and regulatory frameworks.

· Support the broader Integration objectives by improving document control practices, which enhance project efficiency and compliance.

Critical Responsibilities (MAE/MATTE/HSES*):

Ensure all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Harbour Energy HSES Procedures.

Ethics and Compliance Responsibilities:

Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures and to complete any compulsory compliance training as required.

Areas of Accountability, Responsibility and Competence:

Document Control and Management

· Maintain and manage electronic and physical documentation systems to ensure easy access and retrieval of documents

· Ensure all controlled documents are accurate and up-to-date, adhering to internal standards and regulatory requirements

· Coordinate the transition of documents during project phases, ensuring seamless information flow and integrity.

· Train and support team members on document management procedures and systems.

Compliance and Quality Assurance 

· Monitor compliance with internal controls, policies, and procedures for document management.

· Conduct regular audits to ensure adherence to quality standards and regulatory requirements.

· Implement continuous improvements to enhance the efficiency and reliability of the document management system.

Collaboration and Support 

· Liaise with project teams and external partners to ensure documentation requirements are met promptly and accurately.

· Provide technical support and guidance on document management tools and best practices.

· Assist in the resolution of documentation-related queries from project stakeholders. 

Critical Skills*, Qualifications, Experience, etc. :

Technical Skills:

· Proficient in document management software and systems relevant to the oil & gas sector.

· Strong understanding of regulatory compliance and quality assurance practices in document control.

Non-Technical Skills:

· Excellent organizational and communication skills.

· Ability to work effectively under pressure and manage multiple priorities.

Professional Experience:

· Experience in managing document control systems within a project-driven environment, preferably in the oil & gas industry.

· Familiarity with document numbering conventions, revision control processes, and transmittal management in a project execution environment.

Education:

· Bachelor's degree in relevant field.

Language:

· English: Proficient (written and spoken).

· Spanish: Intermediate or above.

Harbour Principles and Values:

· Strong alignment with and commitment to the core values and behaviours of Harbour Energy. 

Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.

For further information or support on any of these points, please reach out to us at careers@harbourenergy.com