Document Management & Controller - Platform & SURF - Kan

Since its creation in 2014, Harbour has grown to become one of the world’s largest and most geographically diverse independent oil and gas companies.  Today, Harbour is producing between 475,000 and 485,000 barrels of oil equivalent per day with significant production in Norway, the UK, Germany, Argentina and North Africa. Harbour benefits from competitive operating costs and resilient margins, and a broad set of growth options including near-infrastructure opportunities in Norway, unconventional scalable opportunities in Argentina and conventional offshore projects in Mexico and Indonesia. With low GHG emissions intensity and a leading CO2 storage position in Europe, Harbour remains committed to producing oil and gas safely and responsibly to help meet the world’s energy needs. Harbour is headquartered in London with approximately 5,000 staff and contractors across its operations and offices. 

Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add. We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.

At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background. We need excellent people to help shape and develop the future of our company. Could this be you?

If so, we want to hear from you.

Purpose of Role:

· Manage the creation, approval, distribution, and maintenance of documents within the project organization.

· Ensure that all project-related documents are properly managed and controlled throughout the project lifecycle using the applicable Document Control Systems and processes.

· Support the broader Integration objectives by improving document control practices, which enhance project efficiency and compliance. 

Critical Responsibilities (MAE/MATTE/HSES*):

Ensure all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Harbour Energy HSES Procedures.

Ethics and Compliance Responsibilities:

Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures and to complete any compulsory compliance training as required.

Areas of Accountability, Responsibility and Competence:

Document Control and Management

· Creates internal and supplier records as required and prepares documents for transmittal to suppliers and other stakeholders according to project specific procedures

· Maintains information in project Electronic Document Management System (EDMS)

· Creates and maintains document numbers in the project’s Master Document Register (MDR) including supplier’s numbers (doc. ID).

· Analyzes and controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality levels)

· Generates reports that could include: Late Reports for document reviews and approvals, Status Reports, Open Reports and others as required and addresses identified problems.

· Follow document control procedure in transmitting and receiving documents.

· Generates and maintains the project’s documents distribution matrix

· Generates and maintains the MDR for project team use and conciliation with suppliers 

· Handles and registers all outgoing and incoming transmittals according to project document control procedure

· Reviews document and transmittal quality according to check list for document control.

· Suggests improvements to increase efficiency and improve communication of departmental and functional information.

· May handle confidential or sensitive information or issues.

· Keeps well-informed or latest trends and technology related Document Control functions

· Identifies and suggests ways to improve the efficiency and effectiveness of the function.

Compliance and Quality Assurance 

· Monitor compliance with internal controls, policies, and procedures for document management.

· Conduct regular audits to ensure adherence to quality standards and regulatory requirements.

· Implement continuous improvements to enhance the efficiency and reliability of the document management system.

Collaboration and Support 

· Liaise with project teams and external partners to ensure documentation requirements are met promptly and accurately.

· Provide technical support and guidance on document management tools and best practices.

· Assist in the resolution of documentation-related queries from project stakeholders. 

Critical Skills, Qualifications, Experience, etc. :

Technical Skills:

· Broad knowledge of document control processes, applications and IT supporting systems as:

o Omega Pims

o Microsoft Office

o Sharepoint

· Proficient in document management software and systems relevant to the oil & gas sector.

· Strong understanding of regulatory compliance and quality assurance practices in document control.

Non-Technical Skills:

· Excellent organizational and communication skills. 

· Ability to work effectively under pressure and manage multiple priorities.

Professional Experience:

· 3+ years relevant document control experience, preferably with both operators and contractors

· Experience with Pims is preferred

· Experience with Mexican field development projects is preferred

Education:

· Bachelor's degree in relevant field.

Language:

· English: Proficient (written and spoken).

· Spanish: Intermediate or above.

Harbour Principles and Values:

· Strong alignment with and commitment to the core values and behaviours of Harbour Energy. 

Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.

For further information or support on any of these points, please reach out to us at careers@harbourenergy.com